How we handle personal data.

Who we are

Proxpectra is a trading name of Freelander Solutions Ltd, a company registered in England and Wales under number 16219233, registered office 20 Wenlock Road, London N1 7GU, United Kingdom. We are the data controller for the processing described here. We are registered with the Information Commissioner's Office (ICO) and pay the data protection fee.

To contact us about anything in this notice, email hello@proxpectra.com. We reply within 30 days and usually within a few.

What we do, in one paragraph

We build business-to-business lead lists for clients, on their request, from a brief they give us. A list is a file of companies and the people who work there, with work contact details. We do not hold a database of leads. We do not send marketing to the people on a list. The client who commissioned the list decides who is contacted and is responsible for how they do it.

People on a list we build

If you are a business contact, your details may be included in a list we build for a client. The data is limited to what is needed to reach you at work: your name, job title, employer, the employer's website, your work email address, a business or direct work telephone number, your public LinkedIn profile address, your city and country, and your employer's size and sector.

Sources: business data platforms we are licensed to use, such as Apollo, LinkedIn Sales Navigator, ZoomInfo, Crunchbase, Lusha, Prospeo and Clay; public registers such as licensing registries and company registers; Google Maps listings; and the employer's own website. We do not collect personal addresses, private email accounts or anything about your personal life.

Lawful basis: legitimate interests, under Article 6(1)(f) of the UK GDPR. Our interest, and our client's, is to introduce business products and services to people whose role makes them relevant. We have assessed this against your interests and rights. The data is work-related, the volume per person is small, the contact is business-to-business, and you can object at any time and we will stop.

Recipients: the one client who commissioned the list. Clients agree in writing to use the list for their own business outreach only, not to resell or share it, to verify it before use, to honour opt-outs, and to comply with the marketing rules that apply to them.

Retention: working files for a list are deleted 30 days after delivery. The only thing we keep longer is a suppression list of people who have asked not to be included, so that the request holds on every future build.

This notice is how we meet our duty to tell you about processing when the data did not come from you directly. Where a client has received your details from us, they may contact you; their own privacy notice applies to what they do.

Visitors to this website

Forms. When you send a brief or paste a search URL, we receive what you typed: your answers, your email address, the URL, the filters it carried and the count. We use it to reply with a count and a quote and, if you go ahead, to build the list. We keep these records for 12 months after our last contact, then delete them. Lawful basis: taking steps at your request before a contract, and legitimate interests in answering enquiries.

Spam protection. Forms are protected by Cloudflare Turnstile, which checks that a request comes from a browser, not a script. It does not identify you.

Analytics. We use Cloudflare Web Analytics, which counts page views without cookies and without building a profile of you. This site sets no advertising or tracking cookies.

WhatsApp. If you message us on WhatsApp, the conversation is held in WhatsApp under Meta's terms and privacy policy as well as ours.

Hosting. The site and the form records are hosted on Cloudflare. Notification emails are sent through Resend.

International transfers

We are in the United Kingdom. Clients may be in the United States, the European Union, the United Arab Emirates or elsewhere. When a list goes to a client outside the UK, the transfer is covered by the UK's International Data Transfer Agreement or an addendum to the EU standard contractual clauses in our client agreement, or by an adequacy decision where one exists. Our hosting and email providers process data in the UK, the EU and the United States under their own standard contractual clauses.

Your rights

You can ask us for a copy of the personal data we hold about you, ask us to correct it, ask us to delete it, object to our processing it, ask us to restrict it, and ask for it in a portable format. For the processing described in this notice, the simplest request is to object: tell us and we remove you from the list in question, add you to the suppression list and tell the client who received it to remove you.

To exercise any right, email hello@proxpectra.com. We may ask you to confirm your identity. We do not charge for requests and we answer within one month.

If you are unhappy with how we have handled your data, you can complain to the Information Commissioner's Office at ico.org.uk. We would rather hear from you first.

Removing yourself at the source

The platforms we build from hold their own profiles of business contacts. You can ask them to remove you too. Most have a removal page: Apollo, ZoomInfo, Lusha, Crunchbase, Prospeo and others each publish one. LinkedIn profile visibility is controlled in your LinkedIn settings. Removing yourself at the source stops your details reappearing in anyone's lists, not only ours.

Other things you should know

We make no decisions about you by automated means that have a legal or similarly significant effect. Our qualification step judges whether a company fits a client's profile; it is about the company, not about you.

This site is not aimed at children and we do not knowingly collect data about anyone under 18.

This notice may change. The date at the top is the date of the current version. A material change will be announced on this page.